Los Angeles Pacific College

Academic Policies

Grading System

LAPC grades students according to the following system:

GradePercentileDescriptionGrade Point
A90 - 100Excellent4.0
B80-89Good3.0
C70-79Average2.0
D60-69 WeeksBelow Average1.0
F0-59Failing0.0

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Satisfactory Academic Progress

Each instructor measures his/her students' performance. He/she selects the testing instruments appropriate to the curriculum, prepares them, and determines the frequency of measurement. Periodic quizzes, class work, and special assignments are given to students at the discretion of the instructors. All courses greater than 4 weeks include a formal mid-term evaluation that occurs by the end of the first half of each course term.

All students are expected to maintain a satisfactory level of academic progress while enrolled at LAPC. These standards of Satisfactory Academic Progress (SAP) have been established following guidelines adopted by the U.S. Department of Education. In order to maintain SAP as established by LAPC, a student must:

a) Maintain a minimum average grade of C (2.0 GPA on a 4.0 scale, or 70% on a 100% scale) throughout the evaluation periods. The evaluation periods are at the midpoint and at the completion of the program.

(b) Complete his or her program of study within a maximum time frame of no longer than 150% of the published length of the educational program measured in credit/clock hours attempted. For example, a student enrolled in the Computer Graphic Design Certificate Program with 480 Clock Hours has a maximum time frame of 720 Clock Hours to complete the program. Credit Hours from Transfer of Credit, if applicable, are included in the maximum time frame. Periods during which the student has formally requested and received a leave of absence or has officially withdrawn from this institution will not be considered in calculating the attendance rate or maximum time frame. The maximum time frame and projected completion dates are calculated at the midpoint of each program.

ESL Program: For students enrolled in the ESL Program, the cumulative total length of the language training is 18 months for the 6-level ESL Diploma Program and 9 months for the 3-level ESL Certificate Program.

For a student to move onto the next level of the ESL Program, the student must first meet all the requirements of the Satisfactory Academic Progress policy. In addition, the student must receive a grade of C (2.0 on a 4.0 scale) or higher, for each of the subjects within the ESL course: Grammar, Reading & Writing, and Listening & Speaking. Any student who is unable to move onto the next level in the program will meet with the Academic Department and instructor to develop the best plan to help student improve grades.

(c) Successfully complete at least 67% of the attempted hours at 100% of the program length, in order to complete the educational program within the maximum time frame. Successful completion is defined as earning a grade of A, B, or C; unsuccessful completion is defined as earning a grade of D, F, W or I (W is withdrawn and I is Incomplete).

(d) Leave of Absence: The maximum leave for "Leave of Absence" is 90 days in a 12-month period or one-half of the enrolled program's length, whichever is shorter. Leave of Absence is only granted to students with Satisfactory Academic Progress who have an emergency situation, such as a serious illness or a death in the immediate family. A student must provide documentation to support the emergency situation, and a written request must be given to the Student Services Director before the first day of the leave of absence unless unforeseen circumstances prevent this from occurring. If a student does not submit a written request within 14 consecutive days of absence, the student is considered withdrawn. Multiple leaves and/or an extension may be permitted provided they do not go beyond the maximum leave and the request is provided in writing.

Any student on an extended leave of absence greater than 4 weeks may require retesting upon reentry.

Please be advised that class and session arrangements upon returning from the Leave of Absence may vary depending on the current class schedule; therefore, taking a Leave of Absence is at the discretion of the student.

F-1 Visa Student: An F-1 Student may take a leave from regular course study and still be considered in-status in the form of an annual vacation if the student is eligible and intends to register for the next term. A student is eligible after he/she completes three consecutive courses or the equivalent of one academic year in good-standing. The annual vacation is limited to 12 weeks in any 12- month period or one-half the published program length, whichever is shorter.

(e) For purposes of determining Satisfactory Academic Progress, each course is divided into evaluation periods. Students receive a letter grade based on the institution's grading system.

(f) Satisfactory Academic Progress standards are consistently applied to all students within categories of students, e.g., full-time, part-time, and other programs established by the institution.

(g) Students who withdraw from the institution will be evaluated on coursework completed at the time of withdrawal. Students with incomplete coursework will be issued an incomplete grade. The incomplete grade will not be used in the grade-point calculation. Failure to complete the course work will result in the student receiving zero credit for the course work. This grade will not be used in the grade-point calculation. The institution does not offer non-credit remedial course work. A student may repeat a module only once, with the higher grade earned being the grade on record.

(h) Academic Probation: Students who fail to maintain a minimum cumulative grade average of C by an evaluation period and/or fail to successfully complete 67% of the attempted credit hours at 100% of the program length will be placed on academic probation for the duration of one module (class) for certificate programs or for one semester for the degree program. If students do not meet the minimum cumulative grade average standard by the end of this period, or the minimum attempted credit hours at 100% of the program length they will be given a second notice of academic probation for one additional module. Probationary students who meet the satisfactory academic progress standards by the end of the probationary period will be removed from academic probation.

(i) Attendance Probation: If a student drops below 80% attendance at the end of any session, he/she will be placed on attendance probation. The probation can be cleared during the next course by improving the attendance record for that period to 80% or above. Failure to meet these requirements can result in termination from the program of study. Additionally, when a student is consecutively absent for 3 or more days without notification, he/she will be given a first written warning. If absence continues, a second warning will be given. A third warning warrants expulsion from the school.

(j) Students who wish to appeal for a determination that they are not maintaining Satisfactory Academic Progress must submit a written appeal to the Academic Review Committee. The committee is headed by the Academic Director. The letter should describe any circumstances that the student believes deserve special consideration. The committee will evaluate the appeal and inform the student of its decision in writing. The determination of the Academic Review Committee is final.

(k) Additional Elements of SAP: The SAP measurements also apply to:

Incomplete grades, Course Withdrawals, Course Repetitions, and Transfer of Credit from other institutions. Non-credit remedial course work is not offered at LAPC. Grades of F or I (for Incomplete) are counted as hours attempted but not achieved and have a 0.00 value toward the GPA. Repetitions of coursework are counted as hours attempted. The lowest grade will be dropped and the highest grade will be used to calculate the GPA. Students who withdraw from a course will receive a grade of "W" and have a 0.00 value toward the GPA. The credit hours for the withdrawn courses are counted as attempted but not achieved.

Transfer and readmitted students, the maximum time frame will include transferred and readmitted credits. The SAP will consider the student's performance in its entirety, which includes courses taken in the previous program and courses in the transferred program.

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Attendance Policy

Students are expected to attend all regularly scheduled classes. Students must be present and on time for all class sessions. If a student drops below 80% cumulative attendance for any session, he/she will be placed on Attendance Probation. More information regarding attendance probation and appeal are found in the Satisfactory Academic Progress section (see Attendance Probation (i)-(j)). Students must also have maintained a minimum cumulative attendance rate of 80% in order to be eligible to graduate.

If a student does not submit a written request within 14 consecutive days of absence, the student is considered withdrawn.

It is the responsibility of a student to telephone in advance to advise the school when he/she will be absent or late, just as it would be necessary to inform an employer.

Excused absence shall be treated as an absence in the attendance roster but the student shall be allowed to receive make-up work.

For the degree program, full-time status is defined as enrollment in at least 12 semester hours per academic term. Half-time status is the enrollment in at least 6 semester hours per academic term.

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Make-up Policy

In general, LAPC does not allow make-up work except for extenuating circumstances beyond the student's control. In order to request make-up work, the student must provide appropriate documentation that justifies the absence and the necessity for a make-up assignment or exam. The student can submit the documentation to the Student Services Director who will forward the documentation to the Academic Director for review and approval. The Academic Director will confer with the student's instructor to determine how and when the makeup work will be arranged. The timeframe for the make-up work will vary depending on the course's progress.

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Tardiness & Early Departures

A student who is late to class is considered to be tardy. Tardiness is a disruption of the learning process. Three incidents of tardiness equal one absence. Students who are more than 15 minutes late to class will receive one incident of tardiness.

An early departure occurs anytime a student departs class less than 15 minutes early from the end of class without prior approval by the instructor. Three incidents of early departures equal one absence. Students who leave more than 15 minutes early from the end of class will be considered absent.

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Suspension & Termination

Students are responsible for their behavior on-campus, off-campus and online. LAPC reserves the right to suspend or terminate any student whose conduct is deemed unacceptable. Such conduct includes excessive absences, tardiness or early departures, failure to maintain Satisfactory Academic Progress, inappropriate behavior toward the institute's staff, failure to abide by school rules and regulations, or any other conduct deemed inappropriate. Students who have been suspended or terminated may request reinstatement by writing to the President.

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Re-entry Policy

LAPC believes in providing students with opportunities to recognize their potential; therefore, the institution takes its responsibility to evaluate each applicant for re-entry as a serious matter. Students applying for re-entry must provide a request in writing, which includes a statement detailing the reasons for applying for re-entry. The decision on re-entry is made by the Academic Director and with input from faculty members.

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Graduation Requirements

Students who have maintained an overall GPA of 2.0 (70%) or better and have maintained the school's minimum 80% attendance requirement will be able to graduate.

If a student has been enrolled in the ESL Program and has fulfilled the graduation requirements described above, the student must pass an independent exit exam required by the California Education Code in order to receive a Certificate of Completion in the ESL Program. This requirement is not applicable to international students.

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Certificate & Diploma

Students who graduate from our non-degree, non-credit certificate programs shall be awarded a Certificate of Completion attesting to the successful completion of studies. Students who graduate from our degree program shall be awarded a diploma stating their completion of the Associate of Occupational Studies (AOS) program.

The basis for granting academic credit is dependent upon a combination of general student performance on maintaining satisfactory grades and attendance, that are contingent on passing grades on exams and tests, class participation, and completion of all given assignments and projects.

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ESL Program Certificate

The ESL Program Certificate of Achievement is awarded to a student who meets the following criteria:

Maintained the Satisfactory Academic Progress (SAP) requirements at all evaluation periods;

Completed 3 consecutive courses in the ESL Program with a minimum of 720 Clock Hours and 80% attendance.

Upon completion of the ESL Program in satisfactory academic standing, the student shall receive a Certificate of Achievement stating the levels of English completed and the cumulative clock hours attended.

The ESL Program Certificate of Completion, also known as the ESL Program Diploma, is awarded to any student who meets the following criteria:

Maintained the Satisfactory Academic Progress (SAP) requirements at all evaluation periods;

Completed all 6 consecutive courses in the ESL Program with a minimum of 1,440 Clock Hours and 80% attendance.

Upon completion of all six consecutive course levels of the ESL Program with satisfactory academic standing, the student shall graduate from the ESL Program, receiving a Diploma in ESL stating the levels of English completed and the cumulative clock hours attended.

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Tuition

Charges include tuition and a registration fee. There are no laboratory fees. The Registration fee and other student services fees are non-refundable. With the exception of pencils and paper, all materials are provided at no additional cost. Below is the tuition and fees schedule for the programs offered:

Program (Units)Reg. FeeTuitionCost Per Unit FeeBooks/SuppliesTotal
AOS(60)100.0013,560.00226.001,619.0015,279.00
BGP(24)75.005,424.00226.00675.006,174.00
CGD(24)75.005,424.00226.00320.005,819.00
CIS(24)75.005,424.00226.00755.006,254.00
CAC(36)75.008,136.00226.00955.009,166.00
ESL(42)§75.004,500.00107.00590.005,165.00

* Prices of books and supplies are subjects to change
Not eligible for WIA and Customized Training Programs
§ Tuition for ESL and Vocational ESL is based on three levels only

In addition to tuition, international students must pay non-refundable processing fees which are included in the chart below.

Other Fees
Initial I-20 Processing$150 plus $75 per dependent
Registration Certificate Program /Degree Program$75/$100
Student Service Certificate Program /Degree Program$100/$200; plus $50 per dependent
Initial Admissions Package Mail$60+ (based on destination and service)
English Placement/Exit Exam$50/$50
Admissions Exam$50
Official Diploma/Certificate$100
Optional Practical Training (OPT) Processing Surcharge$100
Additional Document Processing † $25+ (depending on document) per document
Document Expediting Service$100
Student ID$25
Airport Pick-up$60 (depending on destination)

* Fees on any additional services may vary and are subject to change.
A Document Request Form, available from Student Services, must be completed in full with payment received before any document request is processed. Please allow 5-7 business days to process document request.

For a complete Tuition Policy, please reference the LAPC Catalog.

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Payment Methods & Collection of Delinquent Accounts

Students must accept full responsibility for all tuition costs and related expenses. LAPC only accepts payments made in cash, check, money order, or via wire transfer. All tuition and fee payments must be made through (1) cash advance payment, (2) an installment plan, or (3) participation in WIA, ETP, or other Customized Training Programs subsidized by any City, State, or Federal agency.

Students interested in participating in the tuition installment plan should consult with the Student Services Director who will determine an appropriate payment plan on a case-by-case basis depending on the individual student's financial situation.

Students with an outstanding balance to LAPC will be billed for the outstanding amount. In the case of a failure to meet any financial obligations, LAPC reserves the right to take appropriate legal action as deemed necessary.

A student who obtains a loan to pay for an educational program bears the full responsibility to repay the full amount of the loan plus interest, less the amount of any refund. If a student has received federal student financial aid funds, he/she is entitled to a refund of the money not paid from federal financial aid funds.

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Student Tuition Recovery Fund

You must pay the state-imposed assessment for the Student Tuition Recovery Fund (STRF) if all of the following applies to you:

1. You are a student in an educational program who is either a California resident or enrolled in a residency program; and you have prepaid all or part of your tuition either by cash, or personal loans, and;

2. Your total charges are not paid by any third-party payer such as an employer, government program or other payer unless you have a separate agreement to repay the third party.

You are not eligible for protection from the STRF and you are not required to pay the STRF assessment, if either of the following applies:

1. You are not a California resident, or are not enrolled in a residency program, or;

2. Your total charges are paid by a third party, such as an employer, government program or other payer, and you have no separate agreement to repay the third party.

The State of California created the STRF to relieve or mitigate economic losses suffered by students in educational programs who are California residents, or are enrolled in residency programs attending certain schools regulated by the Bureau for Private Postsecondary Education.

You may be eligible for STRF if you are a California resident or are enrolled in a residency program, prepaid tuition, paid the STRF assessment, and suffered an economic loss as a result of any of the following:

1. The school closed before the course of instruction was completed.

2. The school's failure to pay refunds or charges on behalf of a student to a third party for license fees or any other purpose, or to provide equipment or materials for which a charge was collected within 180 days before the closure of the school.

3. The school's failure to pay or reimburse loan proceeds under a federally guaranteed student loan program as required by law or to pay or reimburse proceeds received by the school prior to closure in excess of tuition and other costs.

4. There was a material failure to comply with the Act or this Division within 30 days before the school closed or, if the material failure began earlier than 30 days prior to closure, the period determined by the Bureau.

5. An inability after diligent efforts to prosecute, prove, and collect on a judgment against the institution for a violation of the Act.

However, no claim can be paid to any student without a social security number or a taxpayer identification number.

To qualify for STRF reimbursement you must file an STRF application within one year of receiving notice from the Bureau that the school is closed. If you do not receive notice from the Bureau, you have four years from the date of closure to file a STRF application. If a judgment is obtained you must file a STRF application within two years of the final judgment.

It is important that you keep copies of the enrollment agreement, financial aid papers, receipts or any other information that documents the monies paid to the school. Questions regarding the STRF may be directed to:

Bureau for Private Postsecondary Education (BPPE):
Mailing AddressP.O. BOX 980818, West Sacramento, CA 95798-0818
Physical Address:2535 Capitol Oaks Drive, Suite 400, Sacramento, California, 95833
Telephone:(888) 370-7589
Fax:(916) 263-1897

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Refund Policy

Los Angeles Pacific College maintains a policy for the refund of the unused portion of tuition, fees and other charges in the event an eligible person fails to enter the course or withdraws at any time prior to completion and provided that the amount charged to the eligible person for tuition, fees and other charges for a portion of the course does not exceed the approximate pro rata portion of the total charges for tuition, fees and other charges that the length of the completed portion of the course bears to its total length. No refund shall be made to students who are dismissed from the school due to disciplinary action.

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Cancellation

A student has the right to cancel the enrollment agreement and obtain a refund of charges paid through attendance at the first class session, or the seventh business day* after enrollment, whichever is later. To cancel the enrollment agreement, the student may mail or deliver a signed and dated copy of the Notice of Cancellation, or any other written notice to LAPC. Cancellation shall occur when the student gives written notice of cancellation to the school at the address specified in the agreement. The school shall refund any money paid by the student within 30 days after the Notice of Cancellation is received.

If the student received any equipment from the school, the student may return the equipment in good condition within thirty days of the date of the student's Notice of Cancellation. If the student fails to return the equipment in good condition within the 30-day period, the school may subtract the documented equipment cost to the institution from the repayment. The student is liable for any amount by which the documented cost for the equipment exceeds the repayment amount calculated.

If an applicant is rejected for enrollment by the institution or if an international student is rejected by USCIS prior to the starting of instruction, a full refund of all monies paid will be made to the applicant and must make arrangements to pay any balance due.

* Business day means a day on which that student is scheduled to attend a class session. † Equipment includes all textbooks, supplies, materials, implements, tools, machinery, computers, electronic devices, or any other goods related to the enrollment agreement for the course of study.

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Withdrawal

A student has the right to withdraw from a course of instruction at any time. If a student withdraws from the course of instruction after the period allowed for cancellation of the agreement, the school will remit a refund, less the $75 (certificate program), or $100 (degree program) registration fee, within 30 days following the student's withdrawal. The student is obligated to pay only for educational services rendered and for unreturned equipment. If a student withdraws for California Educational Code, Section 94318.5(e) prior to completion of the course he/she is enrolled in, the refund shall be the amount the student paid for instruction multiplied by a fraction, the numerator of which is the number of hours of instruction for which the student has not received but for which he/she has paid, and the denominator of which is the total number of hours for which he/she has paid.

If the student received any equipment from the school, the student may return the equipment in good condition within thirty days from the date of the student's withdrawal. If the student fails to return the equipment in good condition within the 30-day period, the school may subtract the documented equipment cost to the institution from the refund. The student is liable for any amount by which the documented equipment cost to the institution exceeds the refund amount calculated and must make arrangements to pay any balance due.

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Calculation of Refund

LAPC will calculate a refund by a method known as pro rata and by a method specified in the California Education Code. The school must use the refund policy that provides for the greatest refund to the student.

LAPC shall refund 100 percent of the amount paid for institutional charges, less a reasonable deposit or application fee not to exceed $250, if the Notice of Cancellation is made through attendance at the first class session, or the seventh class day after enrollment, whichever is later.

Assume that a student, upon enrollment in a 400-hour course, pays $2000 for tuition, $100 for registration, and $150 (fair market value) for equipment as specified in the enrollment agreement and withdraws after completing 100 hours without returning the equipment he/she obtained. The pro rata refund to the student would be $1518.75 based on the calculation stated below*. If the student returns the equipment in good condition within 30 days following his/her withdrawal, the school shall refund the charge for the equipment paid by the student.

* Exception to this policy applies to students eligible for and using VA benefits, in accordance with Title 38, U.S. Code: such individuals will not be charged a registration fee exceeding $10.00.

[$2100 - $75] x 300/400 - 0 = $1518.75
A - B x C / D - E = F
*Students using VA benefits:
[$2100 - $10] x 300/400 - 0 = $1567.50
A - B x C / D - E = F

A: total amount paid for instruction
B: registration fee (amount school may retain)
C: # of clock hours of instruction paid but not received
D: # of clock hours of instruction for which the student has paid
E: documented cost of returned equipment
F: actual refund amount

A student shall be deemed to have withdrawn from the course when any of the following occurs:

(a) A student notifies the institution of his/her withdrawal or the actual date of withdrawal;
(b) The institution terminates a student's enrollment;
(c) A student fails to attend classes for a 2-week period;
(d) A student fails to return from a leave of absence.

A student will be entitled to the corresponding amount of tuition refund if the student withdraws from any of the following courses after completing 10%, 25%, 50%, or 60%of the entire instruction. Refund will not be issued when completed coursework exceeds 60% of the entire instruction.

Program Period of Instruction

Program10%25%50%60%
AOS12,204.0010,170.006,780.005,424.00
BGP4,882.004,068.002,712.002,170.00
CGD4,882.004,068.002,712.002,170.00
CIS4,882.004,068.002,712.002,170.00
CAC(24)7,322.006,102.004,068.003,254.00
ESL(24)4,050.003,375.002,250.001,800.00

* AOS: Accounting, Associate of Occupational Studies BGP: Business General Program, Certificate CGD: Computer Graphic Design, Certificate CIS: Computer Information Systems, Certificate CAC: Computerized Accounting, Certificate ESL: English as a Second Language, Certificate

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